The below listed troop policies have been enacted over the years by the troop committee. Each deals with a specific topic of concern that arose during the course of our troop tenure. Parents are urged to read through these policies and review them with their son. Please keep for future reference.
POLICY STATEMENT #1
SUBJECT: TROOP DISCIPLINE POLICY
Issued: February 5, 1974
This policy deals with serious disciplinary problems and action taken within this policy will only be taken after all other reasonable measures have been taken and failed. After a serious disciplinary problem has occurred and all other reasonable measures have failed, the following steps, in order, may be taken at the discretion of the Scoutmaster upon consultation with his Assistant Scoutmasters and/or troop committee members present at the time:
Probation: Three (3) month period. Upon being placed on probation, a scout becomes liable for a two (2) month suspension if he does not improve in his behavior or causes serious disciplinary problems. However, the events that would warrant a suspension need not be as great as the events that would warrant the original probation.
Suspension: Two (2) month period. A scout who is on suspension will not be allowed to participate in any troop activity or function.
Second Probation: Three (3) month period. A scout whose suspension period is up is automatically placed back on probation.
Expulsion: Serious disciplinary problems during the second probation period will result in the scout being dismissed from the troop, with no option to rejoin.
Note: Notification by mail will be sent to the scout and his parents of steps 1, 2, and 4 above. Successful behavior after Step 3 will give the scout a "clean" record.
For the purpose of this policy, a "serious disciplinary problem" is defined as one major incident or a series of minor incidents constantly repeated.
Improvement during a probationary period shall mean exceptional behavior, above and beyond a normal scout's actions, and includes regular attendance, wearing the uniform, and some progress in advancement.
POLICY STATEMENT #2
SUBJECT: 50% ATTENDANCE RULE
ISSUED: May, 1975
REVISED: March, 2008
In order for a scout to remain on Troop 447's roster and official charter, he must attend at least 50% of all troop activities. Following is a list of further explanations to this statement:
50% of all scout activities means one-half (1/2) of each type of event --i.e. half of the troop meetings, half of the camping trips, half of the community service and service projects, etc. Of course, we encourage and expect all scouts to attend more than 50% of these events.
A scout who fails to meet the 50% rule is subject to being dropped from the troop charter at renewal time at the discretion of the leaders and troop committee.
If a scout has a particular problem as to why he cannot make troop events for a certain length of time, he should tell the Scoutmaster and also have his parents contact him.
A scout who regularly attends certain types of events but fails to regularly attend others may be prohibited from attending those events at the discretion of the Scoutmaster. For example, a boy who continually misses troop meetings but shows up for camping trips, may be prohibited from attending future camping trips until his attendance at troop meetings improves.
The Scoutmaster shall send warning letters ( and/or make phone calls) to the parents of scouts who are in danger of being dropped from the troop charter approximately 2-3 months prior to the charter renewal date.
POLICY STATEMENT #3
ISSUED: May, 1975
The definition of a scout's "Class A" uniform is as follows:
Troop 447 hat.
Troop 447 neckerchief. Bolos are not acceptable when attending troop functions, troop activities, when traveling with the troop or while attending district, council or national events with the troop.
BSA approved neckerchief slide.
BSA Khaki shirt, short or long sleeved.
BSA red or green epaulets.
BSA approved belt.
BSA green slacks or shorts.
BSA approved socks, any length.
Sturdy, closed-toe shoes.
Every scout of Troop 447 is expected to travel to and from camping trips and all scouting activities in the troop "Class A" uniform (as defined in section 1 of Policy Statement #3) unless instructed by the scoutmaster with the following exception:
Unless otherwise designated by the troop committee, a scout MAY NOT wear his uniform when selling goods, food, tickets, etc. for a fund raising event.
Policy in regards to uniforms for Board of Reviews: A scout who is going up for a Board of Review must have HIS COMPLETE uniform on at the time of the Board. Otherwise the chairman of the board will be obligated to cancel or postpone the board. Exceptions can only be made by the Troop Committee Chairman/Advancement Chairman.
It is realized by the troop leaders that there are occasions when wearing the uniform is impossible (such as coming direct from another event). However, these occasions should not occur on a regular basis.
Boy leaders of the troop (SPL, ASPL, patrol leaders, assistant patrol leaders, leadership corps, etc.) should especially be sure to have their uniforms on at all times to set the example.
A scout who has a particular problem with wearing his uniform should contact one of the troop leaders or have his parents contact the scoutmaster.
Failure to wear the uniform regularly without a valid reason could be cause for probation in accordance with Policy Statement #1.
On camping trips, scouts should wear HARD-SOLED shoes for their own protection. Under certain conditions, the troop leaders may allow tennis shoes, but these should preferably be a second "emergency" pair.
POLICY STATEMENT #4
SUBJECT: BOY FINANCIAL MATTERS
ISSUED: May, 1975
REVISED: November 12, 1985
REVISED: June 1998,
REVISED: August, 2008
DUES-On or before August 31 of each year, the troop committee will address and set the re-registration fee for the following calendar year. When a new scout joins the troop, the yearly registration fee is prorated by month plus an additional fee to cover the cost of a troop hat, troop neckerchief, troop numbers and patrol emblem (provided once by the troop). Registration fees cover the following: (1) troop dues (this is in lieu of weekly dues), (2) National and Local Council registration fees, (3) Boy's Life magazine, and (4) troop insurance.
FOOD ON CAMPING TRIPS - Every scout who attends an official troop camping trip is expected to pay for his share of food that his patrol (or member of his patrol) buys for that trip. Anyone who fails to pay for his share will be subject to penalties as outlined below.
Food on a camping trip if at all possible should be a patrol decision. Non-perishable items left over from previous camping trips should be kept in a patrol food box and be considered in the planning of meals when possible. *
Every scout who commits himself to go on a camping trip must pay his share of food cost. The budget for food on camping trips is $10-$15 per scout. Any amount spent over that is the responsibility of the grub master for that trip and is not recoverable from the troop. Payment for food is not refundable.
Money for patrol food must be paid two (2) meetings in advance of the trip. Payment in the amount of $10-$15 should be made to the designated patrol shopper the Tuesday of the week prior to the week of camping. Balances between the amount paid and the amount spent will be divided evenly between the members of that patrol who contributed money for food and will be deposited into the scouts' individual accounts.*
The patrol leader is responsible for notifying the SPL prior to departure of any scouts who have not paid. FAILURE TO DO SO WILL ABSOLVE THE TROOP FROM ANY RESPONSIBILITY IN THE MATTER.
A scout who does not pay prior to departure could be denied the privilege of going. Only the Scoutmaster can permit him to go. A scout who has a valid reason for not attending can have payment for the food waived. Only the Scoutmaster or his designee can determine a "valid" reason for not attending after commitment.
POLICY STATEMENT #5
SUBJECT: TROOP ADVANCEMENT
ISSUED: March 1977
REVISED: June 2012 (retroactive to January 1,2012)
Only qualified merit badge counselors whose names appear on the Official District list may sign off scouts for merit badges.
A scout should secure the blue card for a merit badge PRIOR to his first meeting with the counselor. This card must be signed in advance by the Scoutmaster.
Per vote of the troop committee, parents of scouts may not pass off their son on a merit badge for which there exists other counselors. The only exceptions to this are when another counselor cannot be found , or in "group" merit badge classes. Exceptions are to be made by the Troop Committee Chairman, Advancement Chairman, or appropriate designee.
PROCEDURE FOR RANK ADVANCEMENT
In order to advance to the next rank, a scout must be compliant with the 50% attendance rule as outlined and defined in Policy Statement # 2. For purposes of applying the 50% rule for advancement to star, life, or eagle scout:
A first class scout must meet the 50% attendance rule for any period of four consecutive months between the date of becoming a first class scout and requesting a scoutmaster’s conference for star scout and have meet the 50% rule for at least two consecutive months immediately preceding a request for a scoutmaster’s conference; these months could be concurrent if the entire four months preceded the request for a scoutmaster’s conference.
A star scout must meet the 50% attendance rule for any period of six consecutive months between the date of becoming a star scout and requesting a scoutmaster’s conference for life scout and have meet the 50% rule for at least three consecutive months immediately preceding a request for a scoutmaster’s conference; these months could be concurrent if the entire six months preceded the request for a scoutmaster’s conference.
A life scout must meet the 50% attendance rule for a period of six consecutive months between the date of becoming a life scout and requesting a scoutmaster’s conference for eagle and have meet the 50% rule for at least three consecutive months immediately preceding a request for a scoutmaster’s conference; these months could be concurrent if the entire six months preceded the request for a scoutmaster’s conference.
A scout who has completed all of the requirements for the next rank shall make an appointment with the Scoutmaster for a Scoutmaster Conference. Prior to this he should verify all his records with the Advancement Chairman and see that his handbook is properly filled out. This conference should be requested at the BEGINNING of the meeting.
Scoutmaster Conferences will be held on the 1st & 2nd Tuesday of the month.
After completion of the Scoutmaster Conference the Scoutmaster should request a Board of Review. These Board of Reviews are held on the 3rd & 4th Tuesday of the month.
Upon successful completion of his Board, the SCOUT advises the Advancement Chairman that he has completed the requirements for the award and presents his handbook.
In the event the scout is denied rank advancement by the Board of Review, the scout will be given a period of time to improve the deficiencies as noted by the members of the Board of Review. The members of the Board of Review will inform the scout and scoutmaster, in writing, of the deficiencies, the corrective plan of action and the period of time in which to complete the corrective plan.
Scouts must be in their own full Troop 447 Class "A" uniform, as referenced in Policy Statement #3, subsection 1, in order to participate in a Board of Review.
Boards of Review are made up of Troop Committee Members. There must be a minimum of three members.
Troop awards of any nature will be withheld if any financial obligations are outstanding until such time as these obligations are met.
Scouts should seek the guidance and advice of their patrol leader or any adult or boy leader if they have questions or problems concerning advancement.
POLICY STATEMENT #6
SUBJECT: EAGLE PROJECTS
ISSUED: July 1996
REVISED: March 2008
Project proposals shall be submitted by the Eagle candidate on forms and in the manner provided by the district and/or troop and contain information pertaining to the scope of the project, materials needed, costs, project man-hours, etc. Pictures and/or sketches, as appropriate, shall be part of the proposal.
Eagle project proposals shall first be submitted to the Scoutmaster and Troop Advancement Chairman (or designee) for preliminary approval.
After review by the Troop Advancement Chairman, the candidate shall contact the troop committee chairman so that time may be scheduled at the next committee meeting for final review and acceptance of the proposal.
After the troop committee has accepted the project, the Troop Advancement Chairman will submit the proposal to the district advancement committee for review and approval. No work on the project shall commence until district approval has been obtained.
The Troop Advancement Chairman or Troop Committee Chairman will designate one adult, either a troop committee member or an assistant scoutmaster, and other than a parent or guardian of the candidate, to serve as advisor to the candidate in the preparation of the proposal and execution of the project.
To the extent possible, the advisor shall observe all activities relating to the execution of the project and to assure the health and safety of the scouts and other participants.
The Eagle candidate is solely responsible for coordinating and giving leadership to the Eagle project.
The candidate will document the project through notes, pictures, etc. A record of those participating in the project, including the dates and hours each worked, shall be maintained by the candidate and be part of the final project report.
Since a major thrust of any Eagle project is to demonstrate leadership, as many scouts of the troop as possible should be recruited to execute the project. Other youths not in scouting or the troop can also participate with permission of their parents.
Direct adult participation in the project should be minimized or avoided. Participation of a candidate's parents or guardians should be limited to providing transportation, refreshments, etc. and, if desired, to observe the project in progress.
After completion of the project, the candidate shall complete a report on forms in the manner specified by the district. The report shall be neatly prepared, typed if possible.
The adult advisor may prepare a separate report of his/her observations for consideration by the troop committee.
After review and approval of the advisor, the candidate shall contact the Troop Advancement Chairman or Troop Committee Chairman to have the final project report reviewed at the next committee meeting.
POLICY STATEMENT #7
SUBJECT: GENERAL TROOP FUNDING
ISSUED: September 1, 1978
Revised: November 12, 1985
Revised: June 1998
Repealed and Reissued: May 9, 2006 (retroactive to December 1, 2005)
Revised August 2008
1.1 Funds for the general operation of the troop will be provided through fund raising efforts. Such events will be scheduled by the troop committee to produce the best possible results for the troop.
1.2 The committee will evaluate the treasury annually to determine the amount of funds available to defray the cost of camping.
1.3 Scouts and Parents are expected to participate in a minimum number of fund raising hours during the course of the fund raising year (December 1 - November 30).
2.1 Chairman of the fundraising event will record scout and parent participants and will forward said information to the adult leader responsible for recordkeeping.
2.2 Failure to participate in fundraising opportunities could result in:
2.2.1 A review by the troop committee to reassess the registration fee of a non-participating scout.
2.2.2 Action in accordance with Troop Policy #2 (attendance).
2.2.3 The scout being denied participation in any event funded in whole or in part by the troop treasury.
2.3 Section 2.3. does not apply to any scout who joined on or after September 1 of the fund raising year.
Scout Individual Accounts.
3.1 If a scout leaves the troop for any reason with funds in the individual account that were earned through fundraising efforts at the time this policy was amended, all funds will be returned to the general troop fund.
3.2 The exception to this rule is that individual scout account funds may be transferred to a sibling who is remaining with the troop.
POLICY STATEMENT #8
SUBJECT: SCOUT STANDARD CONTRACT
Issued: August 2013
REVISED: January 2014
The adult troop leadership may propose, and the troop committee may adopt, a Scout Standard Contract to be signed by the scout and his parent(s) or guardian. This contract shall cover expected behaviors and prohibited actions or activities. A violation of the contract will subject the scout to the disciplinary provisions found in Troop Policy # 1. From time to time, this contract may be amended, altered or changed upon proposal of the adult leadership and affirmative concurrence of the troop committee. Scouts and parents who do not sign the behavior contract may be prohibited from participating in any troop activities.
POLICY STATEMENT #9
SUBJECT: SCOUT CELL PHONE POLICY
ISSUED: May 13, 2015
This policy covers the responsibility of scouts and parents regarding the use of cell phones by scouts during scout activities, trips and functions.
The privilege of carrying a cell phone during scouting activities may be earned by any Scout who is at the Rank of First Class or Higher. The Scout must first earn the BSA Cyber Chip, attend Troop Training, and have the permission of his Parents and the Scoutmaster. The BSA Cyber Chip must be renewed yearly. This privilege may be revoked at the discretion of the Scoutmaster or other Adult Leader.
A qualified scout may use a cell phone, subject to conditions stipulated in this policy, if they have executed a scout cell phone contract, on a form provided by the troop leadership, signed by both the scout and his parent/guardian.
If a parent needs to contact their scout they must first contact the adult leader that is in charge of the activity to determine if it is an acceptable time for cell phone use.
Troop 447 and its leadership are NOT responsible for the Cell Phone if it is lost, stolen, or damaged during Scout activities.
If a cell phone is lost during a scout activity the troop will not spend a large amount of time looking for it. It is the Scouts responsibility to keep track of the phone.
Adult leadership will NOT provide their vehicles or other means for charging of cell phones.
The scout’s cell phone number MUST be given to the Troop. If a leader needs to talk to a scout on the phone then all Youth Protection guidelines will be followed.
Cell Phones will NOT be taken into restrooms for any reason (charging, private phone calls, or for pictures/video). This is a violation of Youth Protection.
The Scout will NOT take any pictures or videos of any Scout or Adult Leaders without their permission.
Taking pictures or video of other scouts in states of disrobe, in their tents, in the restrooms, or in the showers is prohibited and a violation of Youth Protection.
No Pictures or Videos will be posted on any social media site without the permission of the person in the picture or video.
Accessing adult websites and the watching of inappropriate videos or pictures is prohibited. Adult leadership has the final say as to what is inappropriate.
Cyber Bullying is prohibited and will not be tolerated.
The Cell phone will only be used during down times and will NOT be a disruption to any of the Troops activities. Adult leadership has the final say as to when it is appropriate to use the phone.
For some activities the Scoutmaster may decide that it is to be a “No Cell Phone” activity. This will be stipulated prior to the event.
No Loud music playing at any time especially at night, ear buds are to be worn to not disturb other campers.
Failure to comply with this policy or provisions of the cell phone contract may result in suspension or revocation of a scout’s privilege to carry and use a cell phone at a scout function, trip or activity at the sole discretion of the scoutmaster or adult leader in charge.